Every bill in one list
Each expense has a category, a supplier, the bill number and its dates, with the photo or PDF attached. Scan a bill and the form fills in for you to check before saving.
Hotel expense management software
Money out, kept as carefully as money in.
Record bills and petty cash with the supplier and the bill attached, pay them in full or in parts, claim back purchase tax, and send it all to QuickBooks Online or Zoho Books.
- 1A supplier’s bill is recorded
- 2Paid in cash from the open shift
- 3Bill and payment synced to Zoho Books
Hotel expense tracking that reaches your books
Record each bill with its receipt, pay it in full or in parts, and send it to QuickBooks Online or Zoho Books.
Cash that still adds up
Pay a supplier in cash and it comes out of the cashier’s open shift, so the drawer and the shift report still balance. Bank and card payments need no shift.
Purchase tax worked out for you
Purchase taxes sit on the same Taxes setup as sales: claimed back, kept as a cost, reverse charged or withheld. The Input tax report shows what you can claim.
What’s included
Supported today. Where something is still planned, the plan table says so.
- Bills and petty cash with categories, suppliers and the bill attached
- Full or part payments, with cash from the cashier’s own shift
- Purchase tax on the Taxes setup, the Input tax report and the MIRA input tax statement
- Accounting categories mapped to QuickBooks Online or Zoho Books
In the plans
| What’s included | Starter | Growth | Enterprise |
|---|---|---|---|
| Folios and invoices | Included | Included | Included |
| Statutory exports | Included | Included | Included |
| Night audit | Included | Included | Included |
From the bill to your books.
Record it, pay it, and it reaches your accounting software. The tax and the cash drawer are handled on the way.
Record the bill
Choose the category and the supplier, enter the amount once and attach the bill. The purchase tax comes from your tax rules.
Pay now or later
Pay in full or in parts, by bank transfer, card or cash from your shift. The Expenses page keeps what is still to pay and what is overdue.
Send it to your books
QuickBooks Online or Zoho Books receives the supplier, the bill and each payment, on the accounts you mapped.
Who works here
Owner
Sees spending this month, what is still to pay and what is overdue, and the Expense report by category and month.
Cashier
Pays a supplier in cash from the open shift and attaches the receipt. The shift still closes balanced.
Accountant
Keeps the accounting categories under Settings › Money › Accounting, maps them to the books once, and checks the Input tax report.
An illustrative day
Paying for the generator diesel
The fuel supplier delivers diesel for the generator and leaves a bill. The receptionist scans it: the supplier, bill number, amount and GST fill in, and she checks them before saving. The owner pays it in cash from the open shift, and that evening the shift closes with the drawer still adding up. The bill and the payment are already in Zoho Books, on the account the accountant mapped to Utilities, and the GST sits on the month’s Input tax report.
A made-up day to show the flow, not a customer story.
Better together.
Made for
Connects to
Before you get started
Which accounting software does it work with?
QuickBooks Online and Zoho Books. Connect one in the App store, choose how records reach your books, and map accounts and taxes from named lists with suggestions. Bring your chart of accounts to the demo and we will go through the mapping with you.
Do we have to send every invoice to our books?
No. Each property chooses: every invoice, credit note and receipt, as guest houses and small hotels usually do, or one balanced journal per day after the night audit, as hotels usually do. Expenses go as bills in the first mode and inside the daily journal in the second.
What about bills in another currency?
Enter the bill in its own currency. It is recorded at your accounting rate, and when you pay at a different rate the difference is booked as an exchange gain or loss. The Exchange differences report lists each one.
Let’s talk about your property
More clarity for your team. More care for your guests.
See how LobbyMind could fit your day, your property and your next chapter.
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