Charges post the same way every time
Room, breakfast, minibar or spa: each charge posts to the folio with tax worked out by your rules. The balance is always current.
Hotel billing software
A clearer account of every stay.
Every charge, payment and tax on the guest’s folio as it happens, invoices in the guest’s language, and a night audit that closes the day with checked numbers.
- 1Review stay charges
- 2Record the payment
- 3Check the balance
Guest folios and night audit software in one place
Charges, payments and taxes post to the folio as they happen, and the night audit closes the day with checks.
Split the bill without a calculator
Several folios per reservation, by guest, payer or type: the company pays the room, the guest pays the bar. Each prints its own invoice.
Corrections that keep the record whole
A mistake is reversed, never deleted, so the audit trail and the statutory export always add up.
What’s included
Supported today. Where something is still planned, the plan table says so.
- Several folios per reservation, split by guest, payer or type
- Every charge posted the same way, with tax worked out by your rules
- Invoices and deposits kept with the stay
- Statutory and police exports for the country you operate in
In the plans
| What’s included | Starter | Growth | Enterprise |
|---|---|---|---|
| Folios and invoices | Included | Included | Included |
| Statutory exports | Included | Included | Included |
| Night audit | Included | Included | Included |
From a charge to the close of day.
Post, settle, close: the three moves that keep the money right. The night audit checks the day before it rolls.
Post the charge
Add the charge to the folio, or let room charges post nightly; the tax and the balance update at once.
Settle at departure
Record the payment by card, bank or cash, print the invoice in the guest’s language and close the folio.
Run the night audit
The audit posts room charges, flags anything that does not add up and rolls the business date, so the morning starts from checked numbers.
Who works here
Receptionist
Posts charges and payments to the folio as they happen and prints the invoice at departure.
Owner
Sees deposits, open balances and the night audit’s checks in one place.
Accountant
Takes the statutory exports for the country you operate in and reconciles payments.
An illustrative day
Settling a family’s stay
The family splits the bill: room and breakfast on the parents’ folio, the spa on a second one. Each charge is posted the same way, with tax worked out by the property’s rules. The deposit from booking sits against the first folio. At departure both invoices print in the guest’s language; a mistake is reversed, never deleted, so the record stays whole.
A made-up day to show the flow, not a customer story.
Better together.
Made for
Connects to
Before you get started
Can we use our current payment methods?
Bring your payment methods and reconciliation process to the demo. Review how payments are recorded in the folio and confirm the available bank, terminal or payment-processor connections for your setup.
Can one reservation have more than one folio?
Yes. Split by guest, payer or type, each with its own invoice.
What does the night audit do?
It posts the day’s room charges, rolls the business date and flags anything that does not add up, so the morning starts from checked numbers.
Let’s talk about your property
More clarity for your team. More care for your guests.
See how LobbyMind could fit your day, your property and your next chapter.
Book a demo