Hotel QuickBooks integration
Invoices and bills in QuickBooks. Nothing retyped.
Connect one QuickBooks Online company to a property. Guest invoices, credit notes, payments and supplier bills reach your books, and each item shows what was sent or needs review.
What it does
- Send every tax invoice, credit note, receipt and refund of a folio, or one balanced journal per business day after the night audit.
- Invoices read like ones an accountant accepts: lines grouped per revenue category and stay, one service charge line, one line per levy, and the confirmation number as reference.
- Supplier bills from Expenses become bills in QuickBooks, with a vendor payment applied for each payment.
- A work ledger shows per invoice or per date what reached the books and what needs review. An uncertain write waits for a check instead of repeating.
What syncs, and which way
| Data | Direction |
|---|---|
| Tax invoices, credit notes, receipts and refunds | Out of LobbyMind |
| Daily journals or supplier bills, by your posting mode | Out of LobbyMind |
| Accounts, items and tax codes to map to | Into LobbyMind |
Set it up
Open the App store, choose QuickBooks Online and sign in with Intuit.
Confirm your company by name. Its currency must match the property’s.
Pick a posting mode, then map revenue, service charge, taxes and payments from named lists with suggestions.
Preview what will be sent from a start date you choose, then start.
Plan and price
Hotel PMS pricingA few things you might be wondering.
Do we send every invoice, or one journal a day?
You choose per property. Every invoice suits guest houses and small hotels. A daily journal, built after the night audit, suits hotels. A change of mode applies from a date forward.
Will the QuickBooks invoice match our folio?
Totals equal the LobbyMind tax invoice to the cent, with a rounding adjustment line where one is needed.
What if an account mapping is missing?
The item is held and names the setting to fix, so nothing posts to a wrong account.
Let’s talk about your property
More clarity for your team. More care for your guests.
See how LobbyMind could fit your day, your property and your next chapter.
Book a demo